For many small and medium-sized enterprises operating in the timber sector, legal terms and administrative requirements can seem daunting. When it comes to complying with the European Timber Regulation (EUTR – Regulation (EU) No 995/2010), the challenge is not only legal, but also logistical and informational.
Fortunately, there are concrete and tested solutions that can make the process much more accessible. Instead of getting lost in documents and legislative interpretations, you can choose to work with partners who already know the system and can provide practical support.
What Does EUTR Compliance Involve?
To comply, each operator must implement an efficient due diligence system. This system is based on three fundamental components:
1. Information Collection
The first step in due diligence is gathering complete information about the timber and timber products purchased.
- Product description and trade name (including tariff codes)
- Wood species (common name and scientific name)
- Country and, where applicable, region of origin of the timber
- Quantity (volume, weight or number of units)
- Supplier name and address
- Documents certifying compliance with national legislation
This information must be kept for a minimum period of 5 years.
2. Risk Assessment
After collecting information, the operator must analyze the risk that the timber was illegally harvested. This analysis is based on:
- Level of corruption and governance in the country of origin
- Known risks regarding harvest legality in that region
- Supply chain complexity
- Existence of a recognized certification system
- Transparency and credibility of provided documentation
3. Risk Mitigation Measures
If risks cannot be considered negligible, the operator is obliged to apply appropriate measures to reduce them:
- Requesting additional documents (permits, certificates, reports)
- Direct visits to suppliers or field inspections
- Third-party audits
- Use of timber certified through recognized systems
Solutions for SMEs: Digital Support and Consulting
For small and medium enterprises, one of the simplest solutions is joining a group that offers support for EUTR compliance. The digital platform developed by Sustainability Today offers:
- Ready-made standard documentation (policies, forms, instructions)
- Step-by-step guides for due diligence
- Digital support for traceability and records
- Automatic archiving and notifications for legal obligations
This solution is ideal for small businesses that need clarity, simple tools and constant support. Through the platform, each operator can easily organize documents and demonstrate compliance during inspections.
What Do You Risk If You Don't Comply?
- Significant fines
- Product confiscation
- Commercial activity suspension
- Reputation damage and contract loss
Moreover, a company that is not compliant with EUTR is even more vulnerable to new EUDR requirements, which will impose even stricter proof and verification requirements.
Frequently Asked Questions
Do I need to keep documents for a certain period?
Yes. Operators and traders must keep relevant documents for at least 5 years.
Is FSC or PEFC certification enough to demonstrate compliance?
Not necessarily. Certifications can be part of risk reduction measures, but do not exclude the obligation to assess and document risks.
What products are regulated by EUTR?
The complete list can be found in the annex of Regulation (EU) No 995/2010 and includes round wood, sawn timber, plywood, paper, furniture and other derived products.
Conclusion
EUTR compliance is not optional, but it doesn't have to be a bureaucratic nightmare. With the help of a digital platform and expert support, the process becomes clear, simple and manageable. Whether you're just starting out or want to verify your current system, there are suitable solutions for everyone.
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